Summit Industrial Income REIT (the “Trust”) prides itself on its commitment to a culture of honesty, integrity and accountability and strives to operate in accordance with the highest ethical standards and applicable laws and regulations. This Code of Business Conduct and Ethics (the “Code”) outlines the ethical principles that should guide all employees of the Trust and the Trust’s subsidiaries, controlled entities, and the manager, Sigma Asset Management Limited (“Sigma”) of the Trust (collectively, “Summit”) in their daily work. For the purpose of this Code, any reference to “employees” includes any trustee, director, officer or employee of Summit.
The Code is not meant to be a complete list of all legal and ethical obligations of the employees of Summit. The Code is neither a contract nor a comprehensive manual that covers every situation that might be encountered. Summit provides this Code to its employees to offer guidance in properly recognizing and resolving the legal and ethical issues that they may encounter while conducting Summit’s business. Should an employee be confronted with a situation where further guidance is required or a situation where the employee knows or suspects that a violation of the Code has been or is likely to be committed, the matter should be discussed or reported, as the case may be, in accordance with the procedures set out under the heading “Duty to Report” below. No employee will be subject to retaliation by Summit for reporting, in good faith, a violation or likely violation of this Code.
It is the responsibility of each employee to become familiar with the principles set out in this Code and to integrate them into every aspect of Summit’s business. All employees are required to comply with this Code.
CONFLICTS OF INTEREST
Employees have a duty of loyalty to Summit and are therefore expected to always act in Summit’s best interests. A conflict arises when the personal interests or activities of an employee influence or have the potential to influence the exercise of his or her judgment in the performance of his or her duties. Conflicts of interest and even the appearance of a conflict of interest may compromise Summit’s reputation and must be avoided.
Summit respects its employees’ right to privacy in their personal activities and financial affairs. It is the responsibility of each employee to ensure that his or her personal conduct complies with the following principles, which are not intended to address every potential conflict situation.
Although the principles above refer only to employees of Summit, employees must also exercise care to avoid actual or potential conflicts of interest that may arise because of the activities of their immediate family members and other members of their household.
PROTECTION AND PROPER USE OF ASSETS
All employees of Summit should endeavour to protect Summit’s assets and ensure they are used for legitimate business purposes only. Theft, carelessness and waste have a direct impact on Summit’s profitability. Any suspected incidents of fraud or theft should be immediately reported for investigation.
The assets of Summit include information, equipment, office supplies, hardware, software, intellectual property and time. Such assets may not be used for personal benefit, nor may they be sold, borrowed or given away without proper authorization. Occasional personal use of certain corporate resources (e.g. computer, fax, e-mail) is acceptable where the interests of Summit are not adversely affected. However, employees are expected to consult a member of management for approval if in doubt.
ACCURACY OF RECORDS
Honest and accurate recording and reporting of information is essential in order to make responsible business decisions. All financial books, records and accounts of Summit must accurately reflect transactions and events, and conform both to the applicable accounting principles as well as to the internal controls of Summit.
All business records and communications should be clear, truthful and accurate. Business records and communications may become public through litigation, government investigations or the media. Employees should avoid exaggeration, colorful language, guesswork, legal conclusions, and derogatory remarks or characterizations of people and businesses. This applies to communications of all kinds, including e-mail and “informal” notes or memos. Records should always be retained and destroyed according to record retention policies of Summit.
USE OF E-MAIL AND INTERNET SERVICES
E-mail systems and Internet services are provided to help employees do work. Incidental and occasional personal use is permitted, but use for personal gain or any improper purpose is not. Employees may not access, send or download any information that could be insulting or offensive to another person, such as sexually explicit messages, cartoons, jokes, unwelcome propositions, ethnic or racial slurs, or any other message that could be viewed as harassment. “Flooding” Summit’s systems with junk mail and trivia hampers the ability of the systems to handle legitimate corporate business and is prohibited.
Employees’ messages (including voice mail) and computer information are considered corporate property. Unless prohibited by law, Summit reserves the right to access and disclose this information as necessary for business purposes. Employees should use good judgment, and should not access, send messages or store any information that he or she would not want to be seen or heard by other individuals.
Employees owe a duty to Summit to advance its legitimate interests when an opportunity to do so arises. In this regard, employees may not appropriate for their own use, or that of another person or organization, the benefit of any business venture or opportunity which they learned about during the course of their employment, unless it is first offered to Summit and Summit decides not to pursue it.
CONFIDENTIALITY OF INFORMATION
During the normal course of business, employees may have access to non-public information regarding Summit’s customers, suppliers, operations, strategic plans, financial affairs, employees and trade secrets, among other things. This information is a key corporate asset and every employee has an obligation to protect it and keep it in the strictest confidence, except when disclosure is legally required. The unauthorized use or disclosure of Summit’s confidential information could destroy its value and give unfair advantage to others. Care should be taken in disposing of documents containing confidential information, for example, shredding documents, before discarding.
An employee’s obligation to protect Summit’s confidential information exists whether or not the information is explicitly labelled as being confidential and the obligation continues even after leaving the employ of Summit.
Summit competes vigorously in its business dealings but is committed to practices that are fair and honest. In this regard, employees are expected to respect the rights of, and deal fairly with, Summit’s employees, customers, suppliers, unitholders, business partners, regulators and competitors. No employee may take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other intentional unfair dealing practice.
COMPLIANCE WITH LAWS, RULES AND REGULATIONS
Summit is subject to a number of laws, rules and regulations with respect to the conduct of its business. Employees are expected to maintain compliance with the letter and spirit of all laws governing the jurisdictions in which they perform their duties. This Code does not purport to address all areas of law that employees might encounter in the day-to-day business of Summit. However, the following areas are worth specifically mentioning:
DUTY TO REPORT
Employees who are confronted with a situation where further guidance is required should discuss the matter with, and employees who know of or suspect that a violation of this Code or of any applicable laws or regulations has been or is likely to be committed have an obligation to immediately report this information to, as the case may be and where that person is available, as follows:
No employee will be subject to retaliation by Summit for reporting, in good faith, a violation or likely violation of this Code. An employee may make a report anonymously, in which the employee should write a letter and include as specific details as possible, including back-up documentation where feasible, in order to permit adequate investigation of the concern or conduct reported. Vague, non-specific or unsupported allegations are inherently more difficult to pursue. All reported violations will be promptly investigated and treated confidentially to the extent possible. Employees are expected to cooperate fully in internal investigations of misconduct.
ADMINISTRATION OF THE CODE
The trustees of the Trust are responsible for monitoring compliance with the Code, for regularly assessing its adequacy, for interpreting the Code in any particular situation and for approving any changes to the Code as is required from time to time.
Any waiver of a provision of this Code for trustees, directors or officers may be made only by the trustees of the Trust and will be promptly disclosed to the public as required by law or regulation.
Approved by the Trustees
on February 26, 2014.